Description
A global investment firm is seeking a resourceful Executive Assistant to provide seamless support to senior executives while managing a range of personal assistant duties. The organization prides itself on building sustainable businesses and fostering a collaborative, impact-oriented workplace. This position is ideal for someone who excels in a dynamic setting and is passionate about contributing to meaningful growth across diverse sectors.
Who You Are
- Experienced executive assistant with a track record of supporting senior leaders in high-stakes, confidential settings
- Comfortable navigating traditional corporate environments such as finance, law, or private equity
- Naturally organized, emotionally intelligent, and able to anticipate needs before they arise
- Skilled in managing both professional and personal responsibilities with discretion
- Adept at gatekeeping, prioritizing, and maintaining calm under pressure
- Tech-savvy and fluent in tools like Zoom, Concur, and calendar management systems
- Willing to handle household coordination and personal errands when needed
- Holds a valid driver’s license and maintains a professional presence
What You’ll Do
- Serve as the right hand to a senior executive, ensuring seamless daily operations
- Manage complex travel logistics, including frequent domestic trips and occasional international travel
- Coordinate meetings, prepare materials, and troubleshoot tech setups
- Submit expenses and reconcile receipts with precision
- Act as a trusted gatekeeper, managing communications and protecting the executive’s time
- Support personal tasks such as scheduling appointments, overseeing household vendors, and running errands
- Maintain availability and responsiveness, even outside standard hours, while balancing workload effectively
What Success Looks Like
- Executive arrives prepared, on time, and focused thanks to your behind-the-scenes coordination
- Travel is smooth, efficient, and stress-free, regardless of destination or complexity
- Inbox and calendar are streamlined, with priorities clearly managed
- Personal and professional tasks are handled with equal care and confidentiality
- The executive feels supported, empowered, and set up for success every day
Salary Range: $130,000-140,000 annually, based on experience
Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
