Description
Our client, a top NYC finance firm, is seeking an Executive Assistant to join the team on a temporary basis. This role is hybrid and based 4 out of 5 days per week at their beautiful office in Manhattan.
Please Note: This is a temporary position, with an estimated assignment length of six months.
Who You Are
- You have 2+ years of experience as an executive assistant
- Bachelor’s degree, preferred
- Highly proficient in MS Office, including PowerPoint, Excel, and Word
- Strong organizational skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Proven professionalism and discretion in client-facing interactions
What You’ll Do
- Schedule and coordinate meetings for executives
- Welcome and engage visitors, executives, and clients with professionalism and warmth
- Handle hospitality needs for meetings, including food orders and setup
- Manage travel arrangements and expense reporting
- Organize and execute team meetings, staff events, and team-building activities
- Prepare and edit presentations for executive committees and board meetings
- Provide general administrative support, including preparation of departmental reports and ad-hoc projects
- Maintain office supplies and collaborate with Workplace Services, Facilities, and IT teams
What Success Looks Like
- Meetings and events run smoothly with all materials prepared on time
- Visitors, executives, and clients experience a welcoming and professional office environment
- Travel and expenses are managed accurately and efficiently
- Executive presentations are polished and delivered to a high standard
Pay Rate Range: $35-40 per hour, based on experience
Time Commitment: Temporary, full time, for approximately six months
Location: New York, NY – Hybrid
Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
