Description
A global law firm is seeking a Legal Support Specialist to join its corporate practice support team. The firm combines sophisticated client work with opportunities for professional development. You will coordinate administrative needs for a partner and other attorneys across infrastructure, energy and real estate matters. The role also offers opportunities to mentor junior support colleagues and contribute to better team workflows.
Who You Are
Required Experience & Skills
- Bring at least 4 cumulative years of administrative support experience in a law firm or legal department
- Currently have experience supporting multiple attorneys or timekeepers and independently managing competing priorities
- Currently have experience preparing, formatting, redlining and proofreading legal documents
- Currently have experience with attorney billing, prebills, time entry and expense processing
- Currently have strong Microsoft Office skills and can demonstrate proficiency in iManage and other firm applications after orientation
- Are available for overtime as required
- Communicate clearly, exercise discretion and work effectively both independently and with colleagues
Preferred Experience & Education
- Corporate or business practice support, with energy and infrastructure experience particularly welcome; general corporate backgrounds are also accepted
- Prior iManage experience
- Familiarity with legal procedures and terminology
- Bachelor’s degree or business college certificate
What You’ll Do
- Keep attorney schedules, meetings and travel organized while anticipating conflicts and changing priorities
- Prepare, format, redline and proofread legal documents, including documents routed through DocuSign
- Coordinate conflict checks, engagement documentation and waivers with intake and conflicts teams
- Maintain electronic records in iManage and Outlook, and assist with requested legal research
- Manage daily time entry in IntApp, prebill processing, invoices, expenses and reimbursement requests
- Coordinate audit letters, CLE records, bar renewals and CRM updates supporting business development
- Arrange document production, deliveries and mailings with internal service teams
- Support colleagues, delegate appropriate tasks to practice team assistants and participate in technology or workflow improvements
What Success Looks Like
- Attorneys receive responsive support, with calendars and competing deadlines managed proactively
- Legal documents and client records are accurate, organized and handled with care
- Time entries, prebills, expenses and administrative requests move forward promptly
- Clients and internal teams experience clear communication and reliable follow-through
Salary Range: $42.75–$52/hour 0r $88,920 - $108,160 (based on experience)
Location: NYC (hybrid)
To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent.
Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
