Description
Our client is a law firm with offices across the United States and abroad. They are seeking a Legal Secretary (Labor & Employment) to join the team in NYC. The position is hybrid and based part of the week out of their office in Downtown Manhattan. The firm offers an outstanding benefits package, and truly values each employee’s personal and professional development.
Who You Are
- You have 4+ years of experience as a Legal Secretary, with experience in Labor & Employment law
- Expert at managing calendars, coordinating logistics, and handling administrative tasks
- Skilled in drafting and editing professional documents and correspondence
- Proficient in time entry and expense reporting systems
What You’ll Do
- Answer phones, relay messages, and provide general administrative support
- Schedule meetings, appointments, and events, including managing catering and other logistics
- Assist with onboarding activities for new hires
- Maintain both physical and electronic files, ensuring proper organization and compliance with document management protocols
- Handle incoming and outgoing mail, order office supplies, and liaise with building management for facility needs
- Coordinate travel arrangements and manage related logistics
- Prepare and submit expense reports while reconciling credit card transactions
- Assist with conflict checks and opening new matters
- Enter time charges accurately and promptly
What Success Looks Like
- Schedules, travel, and meetings are seamlessly coordinated
- Expense reports and time entries are entered accurately
- Files and documentation are well-organized and meet compliance standards
Salary Range: $105,000 – 120,000 annually, based on experience
Location: New York, NY – Hybrid
Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
