Description
A global law firm with offices across four continents is seeking a Legal Administrative Assistant. The firm offers a collaborative and inclusive environment where innovation, integrity, and client service are paramount. This is an excellent opportunity to get your foot in the door at a top law firm and begin your career in the legal industry!
Who You Are
- You have a high school diploma or equivalent experience and 1+ year of office support/administrative experience
- You communicate clearly and professionally, both verbally and in writing
- You are highly organized, detail-oriented, and able to manage multiple priorities under shifting deadlines
- You are proactive, take initiative, and can work independently while supporting a team
- You maintain discretion and handle sensitive information with confidentiality
- You are proficient in Microsoft Office and comfortable typing 50 WPM
What You’ll Do
- Schedule and coordinate meetings, calendars, and travel arrangements for attorneys and practice assistants
- Prepare, edit, proof, and format legal documents, including redlining and production
- Organize, file, and archive both paper and electronic documents
- Assist with billing, expense reports, mailings, and general office correspondence
- Support administrative needs such as binder assembly, label creation, and document copying
- Enter attorney timekeeping and assist with matter intake or memoranda preparation
- Answer calls and relay messages professionally to internal and external contacts
- Perform additional tasks as needed to support attorneys, teams, or departmental objectives
What Success Looks Like
- Attorneys and staff have well-organized calendars and timely support for daily operations
- Legal documents and materials are accurate, properly formatted, and readily available
- Administrative processes such as filings, billing, and mailings run smoothly and efficiently
- Internal and external communications are handled promptly and professionally
- Tasks are completed independently, accurately, and in alignment with team and firm priorities
Salary Range: $55,000 – 75,000 annually, based on experience
Location: Palo Alto, CA – Fully on site
Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
