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Executive Administrative Assistant

Gainor Staffing
September 19, 2023
489 5th Ave, Suite 2, New York, NY
Job Type


Our client, one of the world’s largest investment management firms, is seeking an experienced Executive Assistant. This is a floater role that supports multiple C-level executives. The position is on site at their beautiful Midtown, Manhattan office, and they offer excellent benefits! 

Due to the nature of the position, only candidates with 3-7 years’ Executive Assistant experience will be considered. 

Job Details 

  • Manage the Executive and team’s busy calendars and keep them informed regarding all commitments and responsibilities 
  • Prepare meeting materials and generate reports 
  • Monitor incoming emails, draft correspondence, and maintain up-to-date contact information in Outlook 
  • Arrange travel and logistics 
  • Screen incoming phone calls, route appropriately, and take messages 
  • Prepare and submit detailed expense reports 
  • Handle sensitive information with utmost discretion and confidentiality 
  • Salary: $95-115k, based on experience 
  • Excellent benefits package and unique company perks 

Skills and Qualifications 

  • Bachelor’s degree preferred 
  • 3-7 years’ C-Suite Executive Assistant experience 
  • Financial Services industry experience required
  • Highly skilled at balancing the needs of multiple executives 
  • Tech savvy, with strong Microsoft Office skills 
  • Customer service oriented with extremely professional demeanor 
  • Dedicated to detail, with excellent writing, communication, and organizational skills 
  • Proven ability to maintain utmost confidentiality regarding sensitive information 
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