Description
Our client, an established global Real Estate asset manager, is seeking an Executive Assistant to support a high-performing team of executives! This position is fully on-site at their beautiful office in Manhattan.
Job Responsibilities
- Interact with internal and external executives to coordinate complex meetings across time zones
- Utilize Outlook for calendar management
- Create and edit PowerPoint presentations, including formatting graphs and charts
- Proofread a variety of presentations and documents
- Accurately create and maintain detailed Word documents and Excel reports
- Arrange complex travel itineraries (transportation, hotel, maintain profile with up-to-date documentation)
- Submit and process invoices along with other administrative tasks
- Ensure essential projects are completed by the deadline while handling multiple priorities
- Interpret and anticipate the needs of the executives
- Manage email filing and prepare meeting documents as well as take meeting minutes
- Perform other duties as assigned
Skills and Qualifications
- Bachelor’s degree
- 5+ years of experience supporting executives
- Ability to work overtime as needed
- Expert Microsoft Office Skills (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Experience with expense management systems, such as Concur
- Exceptional organizational and time management skills
- Strong interpersonal skills with the ability to effectively communicate with all levels of employees
- Strong attention to detail
- Team player
- Ability to handle confidential information
Salary: $110,000 - $120,000 based on experience
Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
