Description
A real estate firm recognized for curating some of New York’s most architecturally significant and culturally resonant buildings is seeking an Administrative Assistant to join the Property Management team.
Who You Are
- You have 1+ years of experience providing administrative support to commercial or residential property management teams
- Professional communicator comfortable interacting with tenants, vendors, and internal stakeholders
- Familiar with property management and accounting platforms including Prism (Building Engines), Yardi, and Payscan
- Highly organized with strong attention to detail and proficient in Microsoft Word, Excel, and PowerPoint
What You’ll Do
- Provide administrative coordination for a property management team overseeing commercial real estate operations
- Schedule meetings, inspections, and appointments while maintaining organized calendars
- Act as a primary tenant contact for general questions and route service needs to the appropriate team members
- Monitor and track maintenance requests and vendor service orders to ensure timely completion
- Assist with invoice processing, billing support, and related administrative accounting functions
- Prepare reports, correspondence, and presentation materials for the team
- Maintain structured digital and paper filing systems and assist with general office support tasks
What Success Looks Like
- Tenant communication, vendor coordination, and scheduling are handled efficiently
- Work orders and property records remain organized, accurate, and accessible
- Administrative and billing processes are completed reliably and on schedule
- The property management team receives consistent operational support that keeps daily activities running smoothly
Salary Range: $55,000 – 65,000 annually, based on experience
Location: New York, NY – On site
Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
