Description
Our client, a premiere international law firm, is seeking an Office Services Coordinator to join the team. This position is 5 days a week on-site at their beautiful office in Manhattan.
Job Responsibilities
- Manage the Office Services team and prioritize the team’s tasks daily
- Collaborate with other coordinators to provide assistance with meeting room bookings, room stocking, set up, clean up, etc.
- Work with Facilities Supervisor to coordinate events and large meetings
- Provide support for firm events (set-up, clean-up, etc)
- Maintain supply inventory and order as needed
- Organize supply rooms, pantries, closets, and storage
- Maintain cleanliness of hoteling offices
- Review and submit vendor invoices
- Assist with finance related tasks as needed
- Develop manuals and guides for the Office Services Department
- Maintain electronic records in the document management system
- Provide clerical support
- Scan and digitize documents
- Travel to and liaise with vendors as needed
- Place service calls as needed for different facilities needs
- Provide Notary and witness services
- Perform other duties as assigned
Skills and Qualifications
- Bachelor’s Degree
- 3 – 5 years of experience, preferably in a law firm, financial services, or other professional services environment
- Flexibility to work overtime as needed
- Proficient in Microsoft Office Suite
- Ability to work across different devices as well as with digitizing tools
- Strong interpersonal, written, and verbal communication skills
- Ability to lift and carry boxes weighing up to 30 pounds as well as reach shelves up to 8 feet high
- Ability to travel to different locations to assist with client and firm needs
- Attention to detail and organizational skills
Salary: $80,000 - $90,000 based on experience
Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
