Description
A premier international law firm is seeking a Legal Practice Assistant to join a dynamic environment defined by global reach and cutting‑edge legal work. With offices spanning key markets worldwide and a reputation for guiding clients through complex, multijurisdictional challenges, the firm fosters a culture of collaboration, inclusivity, and continuous learning. This role offers the opportunity to support high‑performing legal teams while developing skills in a fast‑paced, forward‑thinking setting.
Who You Are
- A highly organized professional who thrives in a fast‑moving environment and enjoys supporting multiple stakeholders
- Someone who communicates clearly, follows through consistently, and keeps others informed without being prompted
- A proactive problem‑solver who anticipates needs, manages competing priorities, and maintains composure in all situations
- A team‑oriented contributor who builds strong working relationships across departments and represents the organization with professionalism
- A self‑starter who handles sensitive information with discretion and approaches every task with a service‑focused mindset
- An individual comfortable coordinating complex workflows and adapting to shifting demands
What You’ll Do
- Manage calendars, coordinate meetings, and organize schedules for a group of attorneys
- Arrange detailed domestic and international travel, including itineraries and supporting documentation
- Prepare and track expense submissions
- Handle incoming calls with professionalism, relay messages accurately, and ensure timely follow‑up
- Monitor and prioritize incoming communications to keep attorneys informed and on track
- Draft, review, and finalize time entries and related administrative documents
- Maintain updated client and matter information
- Support conflict checks and new‑matter openings
- Assist with marketing efforts, client outreach, and proposal preparation
- Contribute to billing processes and routine correspondence
- Create, organize, and maintain physical and digital files
- Welcome clients and visitors with courtesy and tact
- Provide support for overflow work and practice‑specific needs
- Coordinate with document production teams for overtime or additional coverage
- Keep internal reference materials current and accessible for colleagues
What Success Looks Like
- Attorneys experience seamless administrative support that enhances their productivity
- Workflows run smoothly because you anticipate needs and resolve issues before they escalate
- Communication is timely, accurate, and clear, ensuring stakeholders always know the status of key tasks
- Relationships across the firm remain positive, collaborative, and built on trust
- Client interactions reflect professionalism and reinforce the firm’s commitment to exceptional service
- You demonstrate reliability, initiative, and strong judgment, positioning yourself for long‑term success in a role that may convert from temporary to permanent
Pay Rate Range: $45-50 per hour, based on experience
Location: New York, NY
To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent.
Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
