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Executive Assistant – Events & Communications Team

Gainor Staffing
July 11, 2023
489 5th Ave, Suite 2, New York, NY
Job Type


Our client, a global Real Estate asset manager with over $600 billion in assets under management, and a 120-year history, is seeking an Executive Assistant to support the Events and Communications Team. The position is based on site in downtown Manhattan. This is an excellent opportunity to get your foot in the door at a prestigious company that offers fantastic benefits and potential for growth! 

Job Details 

  • Manage event vendors such as catering, décor, entertainment, and venues 
  • Prepare site visit itineraries and coordinate visits 
  • Manage event supply inventory, including ordering of branded items 
  • Provide on-site guest list management and registration support 
  • Provide general administrative assistance to multiple executives 
  • Manage calendars and meeting schedules in Outlook 
  • Process invoices and prepare detailed expense reports 
  • Manage complex travel itineraries and maintain travel documents 
  • Maintain detailed Excel reports and Word documents 
  • Manage general logistics and planning, including coordination of temporary staff 
  • Salary: $90-100k per year, based on experience 
  • Excellent benefits package includes health insurance and 401k 

Skills and Qualifications 

  • Bachelor’s degree required 
  • 5-7 years’ Executive Assistant experience, with preferred background in finance or other professional services 
  • Event coordination/hospitality experience, a major plus! 
  • Experience with expense management software, such as Concur 
  • Team player with excellent verbal and written communication skills 
  • Great eye for detail and sharp proofreader 
  • Proven ability to maintain confidentiality and utilize sound judgement 
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