Description
Our client, a global Real Estate asset manager with over $600 billion in assets under management, and a 120-year history, is seeking an Executive Administrative Assistant. The position is based on site in downtown Manhattan. This is an excellent opportunity to get your foot in the door at a prestigious company that offers fantastic benefits and potential for growth!
Who You Are
- Experienced administrative professional with at least 7 years’ experience supporting senior leaders
- Skilled in juggling multiple priorities while keeping calendars, meetings, and travel plans running smoothly
- Confident communicator who thrives in collaborative settings and knows how to keep things confidential
- Tech-savvy with deep knowledge of Microsoft Office tools and expense systems
- Detail-oriented and known for catching what others miss
What You’ll Do
- Provide high-level administrative support to several executives
- Coordinate meetings and manage schedules using Outlook Calendar
- Handle travel arrangements, including documentation and itineraries
- Prepare and submit expense reports using Concur
- Build and refine presentations in PowerPoint, integrating visuals and data
- Maintain and update documents in Word and Excel
What Success Looks Like
- Executives feel supported, organized, and prepared for every meeting and trip
- Calendars are optimized and conflicts are resolved
- Expense reports are accurate, timely, and compliant with company policies
- Documents and reports are error-free and easy to navigate
- Sensitive information is handled with discretion and professionalism
Salary Range: $100,000 – 125,000 annually, based on experience
Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
