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Accounts Payable

Gainor Staffing
March 19, 2024
Bergen County, New Jersey
Job Type


Our client is a renowned real estate firm specializing in sustainable properties across industrial, commercial, and residential sectors, with a significant presence in New Jersey and neighboring regions is seeking a skilled Accounts Payable Temp to join their team for a 4-to-6-week project. The successful candidate will work out of their Bergen County, NJ office and be responsible for processing invoices, reconciling accounts, and assisting with other accounting tasks as needed.


Job Details

  • Review, verify, and process invoices according to financial policies and procedures.
  • Daily processing of invoices via TimberScan, assigning project managers and running weekly reports for approval.
  • Monthly review of vendor statements, communication for missing invoices, and timely vendor correspondence.
  • Log and reconcile A/E vendor invoices in a spreadsheet, allocating expenses and tracking against commitments.
  • Process contracts change orders, update cost analysis, and reclassify costs as per Accountants’ instructions.
  • Collaborate with A&E departments on change orders and communicate with A/E Administration daily.
  • Upload A&E commitments and change orders to Sage 300/Procore, managing related cost transfers.
  • Investigate and reconcile discrepancies, generating accounts payable status reports.
  • Scan and save COIs, ensuring updated documents are received before expiration.
  • Provide backup support to the AP team during vacations, assisting with check requests and urgent invoices as needed.
  • Pay Rate: $35-$45 an hour, based on experience.



  • 5 years’ AP processing experience; Real estate accounting background advantageous; AEC industry experience beneficial for proposal, bid, and report language.
  • Familiarity with contract invoice payments is preferred.
  • Proficiency in Yardi, Sage, TimberScan, or Procore preferred.
  • Proficiency in Microsoft Office, including Pivot Tables and VLOOKUP's.
  • Strong attention to detail and accurate data entry skills.
  • Excellent communication and interpersonal abilities.
  • Customer service-oriented with timely vendor response capability.


Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

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