Description
Our client, a national law firm, is seeking a Client Services/Office Assistant to join the team on a temporary basis, with the potential to go perm! The position is fully on site at their beautiful office in Downtown Manhattan.
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Job Details
- Ensure Firm’s Client Services standards are communicated and upheld with the Conference Center, Visitor Offices and Reception.
- Present a professional appearance and attitude through appropriate dress, written work product, voice messages and demeanor.
- Readily and easily adapt to changes in the work environment while maintaining flexibility and composure.
- Receive and respond to Conference Center requests and events.
- Review conference room reservations and food orders to ensure work performed by the Client Services team is accurate.
- Have flexibility in scheduling to be available for early, late and weekend events.
- Maintain, organize, and inventory all pantry areas.
- Stock, maintain and clean the New York Office kitchen areas.
- Accept food deliveries and ensure they are set up in the correct conference rooms or route to appropriate personnel.
- Assist with all meeting and event requests, including the set-up, clean-up, and support of meetings and events.
- Assist with afterhours client and firm events.
- Maintain Visitor Offices to ensure they are held to Firm Standards and that our clients’ experience is a positive one; assist with requests through phone, email and conference room reservation software (RDZ).
- Perform other clerical duties, as assigned.
- Pay Rate: $23-25 per hour, based on experience
- Time Commitment: Full time, long term temporary position with the potential to go perm.
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Skills and Qualifications
- High School Diploma or equivalent required. Two or four year college degree preferred.
- 3-5 years of experience working in catering and conference services or a similar role in a large law firm or other professional services organization.
- Familiar with online ordering platforms and experience with conference room databases a plus (RDZ).
- Ability to work in a fast-paced atmosphere to manage multiple competing tasks and demands, a high level of interpersonal skills to handle sensitive and confidential situations, and the ability to interact and communicate with individuals at all levels of the organization.
- Superior organizational skills, a customer service orientation, proactive work ethic, and attention to detail.
- Excellent written and oral communication skills
- Demonstrate excellent punctuality and attendance with potential for overtime and schedule changes due to work requirements. Standard work hours are Monday - Friday from 7am to 3pm.
- Ability to work with minimal supervision.
- Customer service driven.
- Ability to work both independently and collaboratively as part of a team.
- Ability to handle multiple tasks and ability to work under specific time constraints.
- Maintain a professional appearance at all times.
- Ability to lift, move and push up to 25 pounds on a regular basis, and to bend, stoop and reach for objects frequently.
- Ability to remain on one’s feet (standing and walking) for long periods of time.
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Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
