Description
A real estate firm recognized for curating some of New York’s most architecturally significant and culturally resonant buildings is seeking a Property Administrator to join its operations team.
Who You Are
- You bring 1–2 years of experience in commercial property management and a deep understanding of what it takes to keep a professional office running smoothly
- Comfortable navigating software like Microsoft Word, Excel, Outlook, and common property management systems like Yardi, Prism, Avid, or Payscan
- Clear communicator, highly organized, and customer-service oriented
What You’ll Do
- Act as the first point of contact at the front desk, handling calls with professionalism and warmth while routing information accurately
- Oversee key administrative functions including mail and courier handling, digital and physical file management, and supply ordering
- Coordinate move-in and move-out processes for tenants
- Review, track, and process accounts payable and receivable invoices, including vendor payments and monthly tenant statements
- Maintain compliance documents such as Certificates of Insurance
- Enforce building policies and manage service requests
- Liaise between tenants and building management, distributing updates, scheduling meetings, and supporting tenant events
- Prepare and maintain logs of after-hours building activity and ensure all operational records are up to date
What Success Looks Like
- Tenants feel supported, heard, and confident in the services provided by the management team
- Administrative operations run seamlessly with minimal oversight and no disruption to daily activities
- All building policies and compliance requirements are met consistently and accurately
- Vendor payments and tenant billing are handled efficiently and on schedule
- You’re recognized as a reliable team member who helps the office stay organized, productive, and proactive
Salary Range: $65,000 – 70,000 annually, based on experience
Location: New York, NY – On site
Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
