Description
Our client, a law firm with offices across the United States and abroad, is seeking a Legal Document Specialist/Word Processor (2nd shift) to join their busy New York-based team. This role involves collaborating with a team to manage a high volume of complex word processing tasks, including drafting legal documents, utilizing templates, executing mail merges, and creating polished presentations. Proficiency in software like Word, Excel, PowerPoint, Canva, Prezi, and others is required. The firm truly values each employee’s personal and professional development.
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Note: The hours are Monday- Friday, 4:30 PM to midnight, with the flexibility to work overtime during the week and weekends as required. Periodic travel to the New York office is required.
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Job Responsibilities:
- Perform a high volume of word processing tasks using software that includes, but is not limited to: Word, PowerPoint, Excel, Kofax Power PDF, Litera Compare, and Litera Contract Companion.
- Scan text documents and format using Styles; cleaning up electronically transmitted files and documents.
- Create and edit documents using templates and formatting for automatic feature applications (table of contents, table of authorities, auto numbering and headings via styles, etc.).
- Create and edit Excel spreadsheets, and PowerPoint presentations.
- Assist IT Department with user input regarding new software or software adjustments/enhancements.
- Help staff and attorneys with troubleshooting and solving document issues.
- Maintain a punctual schedule and regular attendance.
- Attend training classes to stay current with appropriate software.
- Work as part of a team of operators located remotely.
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Skills & Qualifications:
- 5+ years’ experience as a legal word/document processor.
- Demonstrate advanced skills using MS Office products with expert knowledge of Excel and PowerPoint. Working knowledge of Canva and Prezi a plus.
- Ability to create templates and diagrams, perform mail merges, use styles proficiently, and create automatic features and form documents.
- Ability to create professional and aesthetically pleasing PowerPoint presentations using skills in transitions and animation, SmartArt, WordArt, text/picture effects, and inserting audio and video clips.
- Ability to work with complex Excel spreadsheets with knowledge of formulas, filters, VLOOKUP, and pivot tables.
- Strong understanding of software to provide document problem-solving assistance.
- High degree of attention to detail.
- Ability to organize assignments, work under pressure, and meet deadlines.
- Ability to communicate effectively and professionally with lawyers, clients, and staff.
- Ability to work in a service-oriented environment.
- Excellent command of the English language, with emphasis on vocabulary, grammar, spelling, and punctuation skills.
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Salary Range: $95,000 - $100,000 based on experience.
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Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
